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    Finance and Business Manager

    Finance and Business Manager Opening

    Finance and Business Manager   
    Full-time Exempt Employee
    Reports to President and CEO

    The American Horticultural Society (AHS), a national non-profit membership organization located in Alexandria, Virginia, is seeking a Finance and Business Manager (Finance Manager).

    Reporting to the President and CEO, the Finance Manager is responsible for overseeing the financial accounting, business and budget management functions for the AHS and its River Farm Headquarters. This is a new position designed to bring professional financial and business management capabilities in-house after of a period of out-sourcing. Working closely with the Senior Management team and with part-time bookkeeping assistance, the Finance Manager will lead all day-to-day operations of the finance department, including budget development and analysis; accounting for investments; accounts payable and receivable; general ledger; payroll; employee benefits, and Department of Labor compliance; relationship management with banks and other vendors; and audit preparation. Additionally, the Finance Manager will help strengthen the organization's business model, providing financial oversight and helping to grow a range of earned income activities that support the AHS' mission and operations.

    This is an outstanding opportunity with a competitive benefits package for a proactive, hands-on finance manager who brings a successful track record of energy, accountability, and creative problem-solving to the task of creating a stable and solvent mission-driven organization.

    The AHS is based in Alexandria, Virginia at the Society’s River Farm headquarters on the Potomac, a historic 25-acre site that was once part of George Washington’s extensive landholdings. The AHS has approximately 20,000 members nationwide and from around the world. Through membership in the Society, members receive a variety of benefits (including The American Gardener magazine, complimentary or discounted admission to gardens across North America, an annual Member’s Seed Exchange, and exclusive online content) and support the Society’s educational mission and vision of “Making America a Nation of Gardeners, A Land of Gardens.” AHS undertakes a number of earned-revenue generating activities include venue rentals, a gift shop, the National Children and Youth Gardening Symposium, and plant sales. AHS is poised for significant transformation and growth under the leadership of a new President/CEO and a dynamic, engaged national Board.

    • Effectively advise the President on financial management strategy and regularly present financial plans, updates, and recommendations to Management and Board. 
    • Manage annual budgeting and planning process in conjunction with the President and Senior Management team; administer, review, and report to management team and Board on all financial plans and budgets.
    • Ensure regular financial accounting functions are completed, in accordance with proper financial controls, including recording accounts receivable, capital assets, accounts payable, accruals, contribution revenue, earned income, expenses, allocations, and adjusting entries. Oversee or handle daily financial activities (deposits, payments to vendors, reimbursement of employee expenses, etc.) accurately and in a timely manner.
    • Track contributed and earned revenue from a variety of sources and expenses by program/project or grant; ensure compliance with Generally Accepted Accounting Principles (GAAP) for a non-profit 501(c) (3) entity; ensure accuracy of financial reporting and reconciliations; and document, explain and resolve variances.
    • Prepare, in accordance with proper financial controls, month-end and year-end close and financial reporting.  Analyze and present monthly financial reports in an accurate and timely manner; develop and maintain a management dashboard to monitor and communicate organization performance on key financial indicators and organizational health metrics.
    • Manage cash flow and forecasting. Ensure that the contract billing and collection schedule is adhered to and that cash flow management is steady and supports operational requirements. Maintain internal control safeguards for the receipt of revenue and expenditure of funds, reconciling department budgets and actual expenditures. Conduct periodic budget reforecasting.
    • Prepare and execute payroll using third-party payroll provider system; oversee preparation of W-2s, 941s, 1099 statements and Department of Labor form 5500 submission.
    • Provide financial grant management for contributed receivables including overseeing and tracking expense allocations and accrual and release of funds in accordance with donor or grant restrictions. Prepare budgets and financial reports for funding proposals and interim/final reports.
    • Act as principal liaison for annual audit process and IRS Form 990 preparations, ensuring compliance with financial policies throughout the year and preparing audit work papers, and responding to any audit comments. Provide same for worker’s compensation audits.
    • Monitor and maintain all bank and investment relationships and initiate appropriate strategies to enhance cash positions. Account for and track the performance of AHS' investments in keeping with the policies and investment guidelines established by the Finance Committee.
    • Negotiate and maintain contracts for business services and insurances, including employee health/life/LTD/STD, seeking best cost and value.
    • Update and implement business policies and accounting practices; maintaining and adhering to AHS' finance policy and procedure manual.
    • Work with President and Management Team to develop and strengthen AHS’s business model, providing financial oversight and counsel for all earned income activities and developing strategies to maximize return on investment and ensure sustained net revenue.

    • Five to seven years of progressively responsible bookkeeping and financial management experience. Bachelor’s degree from an accredited institution, MBA or CPA a plus.
    • Non-profit financial management experience is essential, working with multiple sources of earned income (program fees, sales, royalties, facility rentals, and membership dues) and contributed revenue (individuals, foundations, corporate sponsors, and government funders.)
    • Strong knowledge of Generally Accepted Accounting Principles (GAAP) and demonstrated engagement with the field to stay abreast of legal and compliance developments.
    • Experience with Sage 50, Peachtree, or QuickBooks and proficiency in Microsoft Office suite, including designing reports and using advanced Excel functions (e.g., formulas, pivot tables, linking spreadsheets).
    • Strong communication (e.g., written and oral), organization, and interpersonal skills, and customer service orientation; a team player with the ability to support and communicate with individuals at various levels of financial literacy. 
    • High degree of accountability and comfort operating independently; ability to provide guidance and leadership to drive processes (such as annual budgeting or audit); track record of sound judgment and strong attention to detail.
    • Demonstrated drive, energy, and ability to thrive in a fluid, fast-paced, and professional work environment that places high value on accountability, follow through, collegiality, and teamwork. Strong desire to work in a mission-driven environment that is committed to advancing the art and science of horticulture, the benefits of gardening, and environmental stewardship.
    • Self-confident, assertive, and calm demeanor with a flexible, hands-on, team-player mindset; able to interact professionally at all levels and with a range of temperaments; Ability to maintain the highest standards of confidentiality in all matters.

    The AHS is an equal opportunity employer with a policy of inclusiveness and nondiscrimination. We are committed to providing a workplace that is free of discrimination of all types, and do not condone abusive, offensive, or harassing behavior. The AHS maintains a drug-free workplace. ADA/EOE.

    Interested applicants should submit resume and cover letter including salary expectation by January 11, 2018, via email to Mary Boden at mboden@ahsgardening.org.

    Find additional information about working at the American Horticultural Society.