Finance Associate
Full-Time, Salaried, Exempt
Position Summary
The American Horticultural Society (AHS) is expanding our Finance team and seeks a new Finance Associate, reporting to the Director of Finance. This position will be a critical, hands-on partner to AHS membership, development and program teams. Successful candidates will possess excellent organization, communication, and relationship building skills.
About The American Horticultural Society
Founded in 1922, the AHS is a national organization with 22,000 members. AHS’ flagship publication, The American Gardener, is published six times per year. National programs include Lifelong Learning educational sessions, the Great American Gardeners Awards, the National Children & Youth Garden Symposium, an educational travel program, and a Reciprocal Garden Network, among others. The AHS website (www.ahsgardening.org), offers resources to horticulturists, gardeners, and other constituents.
The Society is headquartered at River Farm, a 26-acre garden property overlooking the Potomac River in Alexandria, VA. By joining AHS’ outstanding team of professionals, you can help share a culture of gardening and horticultural practices that sustains healthy, beautiful communities and a livable planet.
Responsibilities
While there may be other job-related responsibilities and tasks, this job description is intended to identify the essential functions and requirements of the position.
- Manage and monitor the processing of financial and accounting transactions daily;
- Ensure timely payments to vendors using BILL; maintain positive vendor relationships;
- Collaborate with internal departments to routinely reconcile revenue with department revenue systems;
- Submit payroll on semi-monthly and bi-weekly cycles for PEO processing; set up new hires as needed; submit retirement plan contributions semi-monthly;
- Prepare monthly bank reconciliations;
- Execute timely monthly closing processes and journal entries necessary to deliver financial reports and statements for internal leadership, and facilitate transparent financial reporting;
- Act as primary contact for financial software and tools, such as Intacct, BILL, Insperity, and TIAA;
- Support and advise internal team in accounting policies and procedures;
- Ensure accurate revenue and expense coding by department and funding source in BILL and Sage Intacct, including grant restrictions and spend-downs, optimizing the use of technology for restricted fund reports;
- Monitor cash balances and support bank and investment relationships;
- Assist with financial schedules and documentation requested for annual audit;
- Assist with the preparation and management of annual budget in coordination with department heads and Director of Finance.
Qualifications
- Bachelor’s degree in Business, Accounting, or Finance.
- At least two years’ experience in a finance role; public accounting and/or non-profit experience preferred.
- Ability to communicate at various levels of financial literacy.
- Experience with Sage Intacct preferred.
- Experience balancing short and long-term project deadlines while remaining flexible.
- Excellent organizational, interpersonal, written, and verbal skills. High attention to detail.
Compensation
The Finance Associate is a full-time salaried position. AHS offers generous vacation, holidays, individual health, dental, vision, and 403b benefits. Salary will range from $59,000 to $67,000, commensurate with years of experience. This is an on-site position located at AHS’ River Farm headquarters near Alexandria, Virginia.
To Apply
To be considered, qualified candidates should submit a resume and cover letter that describes experience and interest in the Finance Associate position to Sheri Thorpe, AHS Director of Finance at sthorpe@ahsgardening.org. Please submit materials in Adobe PDF or Microsoft Word only. Deadline for submitting materials is November 1, 2024. Applicants will be considered on a rolling basis and are encouraged to apply early.
AHS is an Equal Opportunity Employer. We value a diverse workforce and strongly encourage applicants of all backgrounds to apply, regardless of race, color, religion, national origin, age, marital status, sexual orientation, gender identity/expression, or disability.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.